Valley Forge Elementary has a rich tradition of active family involvement. If you are interested in a PTO Board position, but unsure of the involvement, below are answers to some commonly asked questions.
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The length of time that you serve is a minimum of one year and a maximum of 5 years in the same position. You can remain longer on the board if you like, but you will need to change your role.
No, you can switch positions for the next year as long as everyone is in agreement.
No, you do not have to help with every PTO event but you should be available to help out during events that fall under your jurisdiction. There are several events where PTO board members do need to help out: the Back to School Social, Back to School Nights, Scary Gym, the Adult Social/Silent Auction and the Spring Fair. Whenever an event is short on volunteers the PTO usually steps in, but this is not required.
All of the board positions are well documented via emails and hard copy documents. Many of our previous board members still have children at VFES and are happy to answer questions and provide guidance.
There is one meeting every month for the board only, and two general PTO meetings (October & May) for parents to attend. We found that attendance for the general meetings was very low when we had more than two meetings per year. Monthly meeting times are determined by the board’s schedule.
It is always ideal to have everyone show up in person, however, we have had board members call in. We do our best to be accommodating.
If you can work it out so that the job is seamless, working with a partner can be fine. However, it is best to have at least one of the partners be a non-working parent so that they can attend meetings and events.
Yes, you can if you have some flexibility in your schedule. The best positions for working parents are Treasurer, Assistant Treasurer, VP of Fundraising and VP of Volunteer Services. These jobs can primarily be done from home. Assistant Treasurer and VP of Fundraising do involve going to the school to pick up checks (can be done once each week) and the Treasurer does need to be able to pick up documents from his or her mailbox and drop off checks periodically.
The VP of Volunteers does her best to fill in all empty positions. However, if there is not a chair for an event, the appropriate VP usually steps in.
While most of the board is bonded (insured to handle money), the Treasurer, Assistant Treasurer and President are the most logical persons to count and create deposits during the Spring Fair. The two treasurers are given the first hour to enjoy the fair with their families and then they work on creating the deposits. The President covers them for the first hour and then steps in to help them again after the raffle.
Have a question that wasn’t answered? Please email the PTO President at firstname.lastname@example.org.